Despite competition from numerous upstart challengers, Microsoft’s Office 365 platform remains the world’s most popular office-based productivity suite and includes its stalwart Outlook platform. However, while the entire Office suite is indeed an accomplished piece of software, there are still some functions that many users feel it misses – particularly when it comes to the email service.
If you want to find ways to increase your productivity and streamline how you use the software, read on for advice on add-on services that can vastly extend the functionality of the base Outlook email client.
The Grammarly spellchecker and proofreader
Grammarly first launched back in 2009 but the app has only really come to prominence in recent years. The Grammarly service adds services where other spellcheckers fail, scanning text and using Artificial Intelligence (AI) to read and comprehend the meaning of text.
Grammarly is proven to improve writing skills over time and will enhance your skill at writing professional emails that are on point. Better yet, the more you use the system, the more it learns about you and your common writing mistakes.
Grammarly comes in two versions – a free and premium service – although, for most people, the free version will most likely suffice.
Email signature managers
As polished as Outlook is, the base service still doesn’t offer much in the way of functions to control the design and branding of emails. Sure, you can include basic email footers and legal disclaimers but, if you want to achieve any kind of professional look and feel to your emails, you’ll need to use a third-party service.
Professional email signature managers like the service provided by rocketseed.com allow users to add some design flair to their emails with the ability to add headers, banners, images and footer email signatures. If you really want to make an impact with your emails, you should think about installing an add-on service.
Reuse common statements with Text Lightning
While most of us like to think we always write engaging and original emails, actually a lot of our phrases and statements are used time and time again in the emails we send. For example, you may find yourself writing the same company overview and description in multiple emails, which can drain your time.
To save having to write repetitive statements over and over, try using the Text Lightning add-on that will allow you to save common phrases, etc. The platform also allows you to make reply templates with the text you most commonly send.
Keep your inbox safe with additional email inspector
Outlook ships with in-built email protection but phishing attacks are now one of the most common forms of cybercrime – and are particularly effective against Small to Medium-sized Enterprises (SMEs).
If you want to keep you and your staff fully protected online, consider installing an additional email inspector like Mr. Post, which uses sophisticated Artificial Intelligence (AI) and advanced email analysis to visualize the meta information in email headers to check whether an email is safe.